Clubs
request form

Clubs
request form

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Request Form

Clubs Request Form
Marketing Services Needed *
Payment Services Needed *

SATV Ad Details

Upload event approval confirmation screenshot. Please include event details; proof of payment; advertisement collaterals for promotion. *
Maximum upload size: 2MB

Nugget Ad Details

Upload event approval confirmation screenshot. Please include event details; proof of payment; advertisement collaterals for promotion. *
Maximum upload size: 2MB

Payment Details

Is your club charging customers a service fee, or paying the service fee yourself? *

F.A.Q.

Why do I have to fill out a request form?
Clubs that are registered with NAITSA and in good standing with Campus Clubs are able to request additional services to make their events a success. This request form allows us to streamline our delivery of these additional services to Clubs.
How do I fill out this form?
You should have accessed this form while completing a Campus Clubs Event Request. Once your Event Request has been approved, take a screenshot of the approval and re-visit this page. Fill out the fields required for your service request, and upload the necessary evidence (screenshots) of your event approval. If you are requesting SATV or Nugget ads, you will also require a screenshot of your approved withdrawal request (payment).
What if I’m missing some information?
It is very important that your form is complete and contains as much information as possible, as these additional services are administered by NAITSA stakeholders who are not Campus Clubs staff. This means that they will have little to no previous awareness of your event. All fields of the form are mandatory, and “N/A” or “not applicable” are not valid answers. Missing information or vague descriptions might create a delay in services as we seek more details to better understand your event and your request.
What are NAITSA’s ads policies?
When your club advertises for an event, there are some general guidelines to follow.

1. All visual promotions (posters, Instagram/social media, SATVs, pamphlets/flyers) must clearly identify your club as the host of the event.

2. All advertising must contain the date/time/location of your event. For social media, it is acceptable to have this information in a caption vs. integrated into your marketing image.

3. Club advertising cannot contain themes or imagery that are: defamatory to an individual or group, sexist (attire that is depicted to sexualize shall not be permitted), Racist or inappropriate for public viewing.

What are the SATV ads specs?

Below are the rules and conditions for advertising on the SATVs. Please be aware: missing deadlines, delaying payments, or lack of communication may result in your club’s loss of this advertising opportunity.

– It costs $41.00/week to run an SATV ad. These ads are only booked and paid for in weekly increments.
– SATV ads must be paid via OrgSync withdrawal request
– To advertise on the TVs across campus NAITSA must receive confirmation that your event is approved and payment has been submitted at least one week before your event. Missing this deadline means that your ad will not air, no exceptions.
– All SATV ads must follow the poster policy in regards to content, and your ad cannot contain copyrighted content.

SPECS

Your SATV ad will need to meet the following format criteria:

– Ad size is 1150 x 865 pixels.
– Ad must be in JPEG/JPG format (no other formats will be accepted)
– File is less than 2 MB in total size.
– Word count is no more than 30 words, preferably less.
– Minimum text size is 60pt, although 100pt is recommended for titles/headings. Less than 30 words/ad.
– We have found from our experience that “less is more” when it comes to text on SATVs. Ads that get a message across with visuals instead of words definitely perform better on the SATVs.

IMPORTANT: The NAITSA Marketing and Communications department is not responsible for resizing or reformatting your ad. Pending their availability, the CAB Marketing Coordinator may be able to assist your club with the formatting requirements. Contact Alexa Prins by email: aprins@nait.ca

What are the Nugget ads specs?
Below are the rules and conditions for advertising in the Nugget. Please be aware: missing deadlines, delaying payments, or lack of communication may result in your club’s loss of this advertising opportunity.

– Refer to the below table for Nugget Ad sizes and pricing, and select the ad size your club would like
– To advertise in the Nugget, they must receive confirmation that your event is approved and payment has been submitted by the Tuesday one week prior to the edition date. Missing this deadline means that your ad will not run, no exceptions.
– All Nugget ads must follow the poster policy in regards to content, and your ad cannot contain copyrighted content.

Nugget Ad SizesPrice Per Issue
Full Page (10" x 13")$67.50
1/2 Page (10" x 6.5")$40.00
1/4 Page (5" x 6.5")$27.50
1/8 Page (5" x 3.25")$22.50
1/16 Page (5" x 1.625")$12.50
Banner Ad (10" x 2")$25.00

IMPORTANT: The Nugget is not responsible for resizing or reformatting your ad. Pending their availability, the CAB Marketing Coordinator may be able to assist your club with the formatting requirements. Contact Alexa Prins by email: aprins@nait.ca

What are the PayPal specs?

To align with NAITSA Campus Clubs policy of internal banking, clubs may use NAITSA PayPal for online event ticket/admission sales. NAITSA will create a PayPal account for your club. Once your sales are done on PayPal, the funds will be transferred to your club’s Revenue Fund. Do not create a separate PayPal account for your club.

PayPal as a service is meant to facilitate distance/remote sales of merchandise/swag/material objects – not for event tickets or event admissions. For event admissions, select “Eventbrite” as the Additional Service you would like to request. NAITSA will cover the PayPal admin fees for your club. You can complement your online PayPal sales with SQUARE debit/credit card readers. If you would like to do so, select “SQUARE (Debit/Credit Card Payments)” in your event form as well as “PayPal”.

Below are the rules and conditions for utilizing PayPal. Please be aware: missing deadlines or lack of communication may result in your club’s loss of using this service.

PayPal service must be requested at least one business week before your event. This is to facilitate your club’s set-up on the platform.

What are the Eventbrite specs?

To align with NAITSA Campus Clubs policy of internal banking, clubs may use NAITSA Eventbrite for online event ticket/admission sales. NAITSA will create an Eventbrite account for your club. Once your event ticket/admission sales are done on Eventbrite, the funds will be transferred to your club’s Revenue Fund. Do not create a separate Eventbrite account for your club.

Eventbrite as a service is meant to facilitate distance/remote sales of event tickets or event admissions – not merchandise/swag/physical items. For merchandise/swag/physical items, select “PayPal” as the Additional Service you would like to request. There is a service fee associated with Eventbrite and it is up to your club to decide whether the service fee will be paid by your club or paid by your customers with each ticket purchased. You can complement your online Eventbrite sales with SQUARE debit/credit card readers. If you would like to do so, select “SQUARE (Debit/Credit Card Payments)” in your event form as well as “Eventbrite”.

Below are the rules and conditions for utilizing Eventbrite. Please be aware: missing deadlines or lack of communication may result in your club’s loss of using this service.

Eventbrite service must be requested at least one business week before your event. This is to facilitate your club’s set-up on the platform.