NAITSA Policies

Poster Boards Advertisement

General Posting Rules

Prior to posting, posters must be approved and stamped by NAITSA located in E-131.

Posters may not contain material that is:

  • Defamatory to an individual or group
  • Sexist (attire that are depicted to overly sexualize)
  • Racist
  • Otherwise inappropriate for a public building
  • Used to promote a commercial operation or accommodation listing
  • Offering employment or recruitment. We encourage you to contact NAIT employer Services (employerservices@nait.ca)

Authority on suitability of any poster is at the discretion of the NAITSA Administrative Assistant, Communications & Engagement Director, or the Administration Director. Poster approval may be postponed during the NAITSA Executive Council election season.

Approved posters may only be applied to bulletin boards that indicate “Approved for Posting by NAITSA” at the top of the board. Do not use heavy-duty staples or other fasteners. Do not place posters on the following surfaces:

  • Walls
  • Glass
  • Doors
  • Lockers
  • From the ceilings
  • Non-NAITSA bulletin boards

Postings on boards may be removed without notice in cases where the boards require maintenance, summer cleaning, or overly damaged posters, at the discretion of NAITSA. Unapproved posters will be removed.

NAITSA Student Clubs (Requires prior approval from the Campus Clubs Centre, and to be stamped at the Campus Clubs office)

  • Approved for a maximum of one school year or the day after the event, whichever is less
  • Maximum 50 posters per campaign
  • Maximum size of 11”x17”, portrait preferred

NAIT Postings

  • Approved for a maximum of one month or the day after the event, whichever is less
  • Maximum 35 posters per campaign
  • Maximum size 11”x17”, portrait preferred

Third Party (Not-for-Profit, class projects, organizations, other campuses, etc.)

  • Must have official NAIT endorsement information on the poster, either through including the NAIT logo, or by stamping/adding text on the posters regarding the NAIT department endorsing the posting
  • Approved for a maximum of one month or the day after the event, whichever is less
  • Maximum 30 posters per campaign
  • Maximum size of 8.5” x 11”

Unions (Only allowed if the union is a Not-for-Profit Organization)

  • Must only be an information Poster, no employment advertising of any kind. If they wish to do employment advertising, they must contact NEWAD directly
  • Industry events must have NAIT endorsement information on the poster, including the NAIT logo and by stamping/adding text on the posters regarding the NAIT department endorsing the posting
  • Approved for a maximum of one month or the day after the event, whichever is less
  • Maximum 25 posters per campaign
  • Maximum size of 8.5” x 11”

Commercial Customers
No outside third party postings without NAIT or NAITSA endorsement. Advertising available in The Nugget & the NAITSA Student Handbook.

Student Books Listings
Post on the NAITSA Trading Post website.

Approved by Executive Council: May 12, 2016

Tri-Stands Advertisement

General Posting Rules

All Tri-Stand Posters must be approved by NAITSA via email (jenny.lau@nait.ca), approved posters must be dropped off at the NAITSA office located in E-131. NAITSA will be responsible of putting up the posters for you and taking them down.

Postings on Tri-stand boards may be removed without notice in cases where the boards require maintenance, summer cleaning, or overly damaged posters, at the discretion of NAITSA. Unapproved posters will be removed.

Requirements for the posting:

• Approved for a maximum of one school semester (4 months) or the day after the event, whichever is less
• Maximum 6 posters per campaign
• Size must be 22”x28”, portrait
• You must print the posters yourself and deliver it to the NAITSA office
• Only major events and/or initiatives will be considered for the Tri-stands, such as NAIT Open House, Orientation, Career Fair, Health Initiatives, Protective Service Messages, Recreation, etc.

Authority on suitability of any poster is at the discretion of the NAITSA Administrative Assistant, Communications & Engagement Director, or the Administration Director. Poster approval may be postponed during the NAITSA Executive Council election season.

Commercial Customers
No outside third party postings without NAIT or NAITSA endorsement. Advertising available in The Nugget, SATV & the NAITSA Student Handbook.

Please email jenny.lau@nait.ca to inquire about whether or not your poster can be approved.

Approved by Executive Council: Oct 27, 2017

Events

Refund Policy

For events that you are required to pay admission to attend, refunds will be given up to 48 hours before the start of the event unless otherwise stated.

 

OrgSync

Event registration in OrgSync is mandatory prior to attending any free events (this is for participation tracking purposes). Please follow this link and log into OrgSync before the event to help speed up the sign in process once you arrive at the event. Your OrgSync login is the same as your Nait login. Students will not be able to participate in free events unless they are registered in OrgSync prior to the event starting. To register, follow the link provided in your confirmation email or go to www.orgsync.com

 

No Show Policy

If you are unable to attend an event, please reply to the event confirmation email at least 4 hours prior to the start of the event to let us know you cannot come. This way we can open your spot to other students. If you do not show up to events you registered for 3 times you will no longer be allowed to sign up for future events.

Privacy Policy

Effective date: September 19, 2018

NAIT Students’ Association (“us”, “we”, or “our”) operates the http://www.naitsa.ca website (hereinafter referred to as the “Service”).

This page informs you of our policies regarding the collection, use and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from http://www.naitsa.ca

Definitions

Service

Service is the http://www.naitsa.ca website operated by NAIT Students’ Association

Personal Data

Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).

Usage Data

Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Cookies

Cookies are small files stored on your device (computer or mobile device).

Data Controller

Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed.

For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.

Data Processors (or Service Providers)

Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller.

We may use the services of various Service Providers in order to process your data more effectively.

Data Subject (or User)

Data Subject is any living individual who is using our Service and is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or the instructions provided in any email we send.

Usage Data

We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyse our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.
  • Advertising Cookies. Advertising Cookies are used to serve you with advertisements that may be relevant to you and your interests.

Use of Data

NAIT Students’ Association uses the collected data for various purposes:

  • To provide and maintain our Service
  • To notify you about changes to our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide customer support
  • To gather analysis or valuable information so that we can improve our Service
  • To monitor the usage of our Service
  • To detect, prevent and address technical issues
  • To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information

Legal Basis for Processing Personal Data under the General Data Protection Regulation (GDPR)

If you are from the European Economic Area (EEA), NAIT Students’ Association legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

NAIT Students’ Association may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it is not overridden by your rights
  • For payment processing purposes
  • To comply with the law

Retention of Data

NAIT Students’ Association will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

NAIT Students’ Association will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside Canada and choose to provide information to us, please note that we transfer the data, including Personal Data, to Canada and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

NAIT Students’ Association will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Data

Business Transaction
If NAIT Students’ Association is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

Disclosure for Law Enforcement
Under certain circumstances, NAIT Students’ Association may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal Requirements
NAIT Students’ Association may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of NAIT Students’ Association
  • To prevent or investigate possible wrongdoing in connection with the Service
  • To protect the personal safety of users of the Service or the public
  • To protect against legal liability

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Our Policy on “Do Not Track” Signals under the California Online Protection Act (CalOPPA)

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Your Data Protection Rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. NAIT Students’ Association aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where NAIT Students’ Association relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Service Providers

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), provide the Service on our behalf, perform Service-related services or assist us in analysing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Analytics

We may use third-party Service Providers to monitor and analyse the use of our Service.

  • Google Analytics
    • Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.
    • You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.
    • For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

Advertising

We may use third-party Service Providers to show advertisements to you to help support and maintain our Service.

  • Google AdSense & DoubleClick Cookie
    • Google, as a third party vendor, uses cookies to serve ads on our Service. Google’s use of the DoubleClick cookie enables it and its partners to serve ads to our users based on their visit to our Service or other websites on the Internet.
    • You may opt out of the use of the DoubleClick Cookie for interest-based advertising by visiting the Google Ads Settings web page: http://www.google.com/ads/preferences/

Behavioral Remarketing

NAIT Students’ Association uses remarketing services to advertise on third party websites to you after you visited our Service. We and our third-party vendors use cookies to inform, optimise and serve ads based on your past visits to our Service.

  • Google AdWords
    • Google AdWords remarketing service is provided by Google Inc.
    • You can opt-out of Google Analytics for Display Advertising and customise the Google Display Network ads by visiting the Google Ads Settings page: http://www.google.com/settings/ads
    • Google also recommends installing the Google Analytics Opt-out Browser Add-on – https://tools.google.com/dlpage/gaoptout – for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics.
    • For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en
  • Twitter
  • Facebook
    • Facebook remarketing service is provided by Facebook Inc.
    • You can learn more about interest-based advertising from Facebook by visiting this page: https://www.facebook.com/help/164968693837950
    • To opt-out from Facebook’s interest-based ads, follow these instructions from Facebook: https://www.facebook.com/help/568137493302217
    • Facebook adheres to the Self-Regulatory Principles for Online Behavioural Advertising established by the Digital Advertising Alliance. You can also opt-out from Facebook and other participating companies through the Digital Advertising Alliance in the USA http://www.aboutads.info/choices/, the Digital Advertising Alliance of Canada in Canada http://youradchoices.ca/ or the European Interactive Digital Advertising Alliance in Europe http://www.youronlinechoices.eu/, or opt-out using your mobile device settings.
    • For more information on the privacy practices of Facebook, please visit Facebook’s Data Policy: https://www.facebook.com/privacy/explanation

Payments

We may provide paid products and/or services within the Service. In that case, we use third-party services for payment processing (e.g. payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are:

Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Personal Information Protection Policy (PIPA)

The NAIT Students’ Association is committed to safeguarding the personal information entrusted to us by our clients. We manage your personal information in accordance with Alberta’s Personal Information Protection Act and other applicable laws. This policy outlines the principles and practices we follow in protecting your personal information.

This policy applies to the NAIT Students’ Association and to any person providing services on our behalf. A copy of this policy can be found at http://servicealberta.ca/pipa-overview.cfm.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

By email: asknaitsa@nait.ca
By phone number: 1-780-471-8855